Assistant Manager O&M procurement Solar

Job Description:

                                                                  O&M Buyer

We are looking for a talent at the Junior Buyer Position. The incumbent for the role will be responsible for procurement of materials & services for operational solar and wind plants as well as SAP, ARIBA related operations. Ensuring quality control and adhering to the company’s policies and procedures will be some of your main priorities when conducting this role.

General and Task Management

• End to end procurement cycle through digital tools such as SAP & ARIBA.
• Procurement of various packages mainly operation & maintenance (OPEX) equipment, parts of solar power systems, services and IT products.
• Implementation of ARC , Framework agreements and Annual contracts.
• Implement best practices, processes, and procedures to aid and improve procurement performance and deliver best value and business savings.
• Evaluate the challenges faced by the procurement and take action to mitigate risks.
• Ensure to follow guidelines and any associated documents which are in place and update when required.
• Provide management reports (MIS) and key performance data.
• Adhere to the process in place to measure effective performance, quality, and compliance. Measure against KPI criteria
• Negotiate contracts with suppliers to secure the best terms and prices.
• Maintain relationships with vendors and suppliers to ensure timely delivery of quality products.

SAP & ARIBA operation:

• Creation of material & service code as per policy
• Creation of Vendor code as per policy
• Enter Purchase order into SAP

• Enter Sale order into SAP for scrap
• Complete change orders on specific existing orders in SAP

• Maintain store related works such as GRN preparation, checklist creation.
• Monthly report tracking in SAP
• Coordinate with various buyers to ensure Purchase Order is adequate to send to vendors
• Tracking payment in SAP
• Assist in Invoice verification
• Manage and maintain invoice log
• Updating of bank guarantees in SAP
• Prepare Contractor/vendor close out forms and ensure completion prior to processing payment
• Assistance with Project Monthly Reports
• Undated PO log showing open and closed
• Must be able to identify deficiencies within area of responsibility and implement or recommend appropriate corrective actions
• Conduct training of SAP & Ariba system for team.

• Knowledge of MRP (Material Requirements Planning)

Vendor Management

• Manage the Vendors Qualification Process as well as vendor onboarding process in  Ariba
• RFI, RFP / RFQ, tender process management through ARIBA
• Negotiation and management of Vendors Framework agreements (and standardization thereof) & Score Supplier performances and report on the supplier KPI, Reports on Equipment and services cost analysis
• Preparation of note for approval (NFA) through ARIBA including amendments
• Manage complete procure to pay cycle.

Relationship Management

• Building and maintaining strong stakeholder relationships with customer-oriented thinking and solutions-based mindset to ensure optimal performance.
• Work collaboratively, negotiate and engage with key stakeholders to facilitate efficient delivery of services.
• Communicate with stakeholders the impact of market change and potential effects on supply.
• Stay current and up to date on any changes that may affect the set processes and advise others of any impact
• Support to the Project, O&M, Legal and Finance / Accounts teams on relevant matters.
• Execute his/her responsibilities according to lawful and ethical standards, as referenced in Engie ethical chart.

Skills and Attributes

• Excellent relationship management skills with the ability to engage, negotiate and manage key stakeholders and suppliers
• Strong and confident negotiator with the ability to negotiate at all levels
• Strong communication, interpersonal and influencing skills.
• Strong analytical skills and problem-solving abilities
• Keen attention to details and accuracy
• Results orientated with the ability to plan and deliver against deadlines

Qualifications and Experience Levels

• Graduation / Post-graduation in any stream.
• Min. 8-10 Years in Renewable Energy and expertise in Procurement of Solar/Wind O&M and IT.
• Proficient in SAP & Ariba
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Access).
• Exposure to working across geographically spread teams including international locations preferable

Job Location: Pune, Maharashtra, India.