PMO Manager

Job Description:

Role Purpose

Reporting to the Programme Manager, the Control PMO Manager is responsible to ensure successful delivery of a Control remediation project(s) in APAC, S Asia and AME regions by providing specialist project expertise, knowledge, and facilitation across projects. This includes but is not limited to - overseeing the execution against the plan to drive the desired outcomes, resources, budget and benefits for their area, scope, and maintaining regular reporting and risks/issues management. They set and continually manage project expectations and providing quality assurance while overseeing and managing deliverables with the Regional Assurance Team, local Control Champions and other stakeholders.

Responsibilities and Accountabilities

Key activities

• Support the process to Identify the scope of the remediation project deliverables and define the plans and reporting and governance structure within the programme boundaries.
• Manages the day-to-day operational and tactical aspects of projects including regular status progress reporting to the Regional Operations Board, Trade Spend SteerCo as well as the central PMO team.
• Manages issues, risks, escalations, and constraints for remediation projects supporting the larger projects as required (resources/ time/ budget)
• Preparing, administrating and following up of project meetings including RAID management
• Ensuring roles within the local regional remediation projects are clear (RACI) noting all projects may have different delivery models.
• Manages scope and expectations of the project and ensure scope changes are considered from resource and cost and time perspective to seek necessary approval within the programme governance structures.
• Ensuring that the Project team is adopting the prescribed Project Management Framework, including applicable standards and methods, and conducting Project Management training as required.
• Between remediation projects ensure learning from experience is disseminated across the regional PMOs
• Support the Regional Assurance team through their assurance cycle in particular to supporting the planning, organisation of information and regular reporting.
• Manages, supports, and reports on local remediation as required, including supporting communications, and reporting progress updates to the central PMO team and remediation committee.
• Oversees Subject Matter Experts’ or other teams who are involved in components of project delivery when acting as project manager.
• Set and continually manage project expectations while delegating and managing deliverable with team members and stakeholders.
• Promoting strong leadership behaviours in all actions, acting in a transparent and appropriate manner in dealings with stakeholders and members of project teams and the organisation

Skills and experience

• Proven experience in Project lifecycle delivery as either project manager or in PMO role
• Operate and develop relationships at all levels in a matrix organisation.
• Negotiating, problem solving and conflict management internally and externally
• Demonstrates a high level of motivation, flexibility, drive, and personal commitment.
• Reporting in clear and concise manner to different seniority levels
• Effective time management and organisational skills
• Able to inspire and motivate teams.
• Project Management qualifications e.g. Prince2, PMI PMP, Agile Scrum master
• Produce insightful reports with strong mentality of being resourceful, keep it simple & organized. Ideally PowerBI experience
• Strong advocate of effective tracking of the progress of key projects / tasks & to ensure that they are meeting the stipulated timelines & objectives. Ideally Excel skills
• Strong team player who fosters collaboration & knowledge sharing and be able to work well with people from different backgrounds / functions / cultures.